Nicholson Community Center
129 Lakeview Dr, Nicholson GA 30565
November 7, 2016
7:00pm
Call to Order – Meeting was called to order by Mayor Jan Webster. In attendance was, Mayor Jan Webster, Council Members – Judy Kesler, Mike Barfield, Max Whitlock, Lamar Watkins, and City Clerk – Debra Fontaine. Mainstreet News – Charles Phelps
Pledge of Allegiance
Judy motioned to approve the October 3, 2016 Council Meeting Minutes; Max seconded, all were in favor. Motion approved.
Judy motioned to approve the October Financials; Lamar seconded, all were in favor. Motion approved.
NEW BUSINESS:
Adopt 2017 Budget – After discussion, Lamar motioned to adopt the proposed 2017 Budget, Judy seconded; a vote was taken and 3 of 4 were in favor.
Mike mentioned he would prefer to table until he had questions answered. Motion was already passed. Debbie told Mike she would get answers for him this week.
Proposed LMIG Projects for 2017 – The 2017 LMIG Project Application was submitted to council members for approval. The project listed were projects already requested by council members-Memorial Drive & Cabin Creek Drive. Lamar motioned to approve the LMIG Project Application; Judy seconded. All were in favor.
Cemetery – Flowers – Reimbursements – Discussion took place regarding cemetery incident.
Mike made a motion to reimburse those who have receipts for missing flowers; Lamar seconded. All were in favor-Motion approved.
OLD BUSINESS:
Personnel Policy – Handbook Amendment to Employee Evaluations – From previous meetings/discussions, council members are currently responsible for employee evaluations and do not necessarily have firsthand observance of employees being evaluated. Jody mentioned that he would bring an amendment to the personnel handbook to the next Work Session for approval/adoption.
Dirt Dumping – Max mentioned concerns over the Maintenance Dept. clearing an area that has been a usual dumping area for dirt from newly dug graves. He said that when a grave begins to settle it helps to have the dirt available as fill. Jan commented that this area needed to be cleaned and commended the Maintenance Dept. for taking the initiative. Max asked if there was another place the city could designate for the cemetery dirt dumping. A space on the property was agreed on by all. Doyle said he would call GDOT and request permission. Max motioned to table the discussion until further information is sought/available from GDOT. Mike seconded. Motion tabled.
MAYORS REPORT:
Jan mentioned that the East Jackson Softball Girls won State Champs! She praised the team and the school for such a great achievement and said how proud they make the City of Nicholson!
East Jackson Elementary is hosting a memorial/observance luncheon for Veterans on November 11, 2016. All were invited to come.
Jan told council members that our Insurance carrier, Franklin Insurance, is putting out our information for bid: All questionable properties and equipment were confirmed or removed from the current policy so it could be properly assessed for bids.
LIBRARIAN’S REPORT –
Rhonda shared the following Library Report:
Circulation (all items) 2312 last year’s circulation 1456.
Number of patrons – 1874
Computer use – 862 (includes wireless)
Number of children’s programs – 15
Attendance at children’s programs – 352
Adult Programs – 12
Attendance at adult programs – 151
Halloween program Oct 25 – 114
“We will be closed Friday November 11 for Staff Development Day at Piedmont. We will be closed November 24-26 for Thanksgiving. We will close at 5 pm Wednesday November 23rd.
We will be offering an adult Holiday Wreath making program on Tuesday November 29th at 6:30. The cost is $10 which will cover materials. Roy Lawler from Enchanted Florist will be conducting the class.
CITIZENS REQUESTING TO SPEAK
Adjournment: Mike motioned to adjourn; Judy seconded. All were in favor. Motion approved.
_____________________________________________________________________________Approved by City Clerk